Vacancy Details

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Job Summary

Post

Reference No.

Branch

Directorate

Salary

Center

Post level

Application Closing Date

Enquiries

Requirements and Expectations

Requirements

: A relevant three (3)-year tertiary qualification in administration/secretarial. Minimum of three (3) years’ experience in committee work, administration, and secretarial work. Competencies required: knowledge of governance, policies, and procedures. Knowledge of administrative and clerical procedures and systems. Board Procedures. Schedule 4 of the National Water Act. Ethics and integrity. Writing skills. Detailed and focused. High degree of confidentiality. Computer skills and good communication skills. Coping with work pressure.

Duties

Record and prepare minutes of the Governing Board and its committees, including ad hoc committees, and stakeholders’ sessions. Prepare and have agendas delivered for the Governing Board and its committees, including ad hoc committees. Arrange official transport and accommodation for board and committee members through the Supply Chain Management section. Update the outstanding Board Resolutions Register by collating information from various divisions. Follow up with executives/managers on all reports due to be submitted to committees, including ad hoc committees. Prepare and distribute to all executives/managers a schedule of meeting dates with the closing dates for reports for the financial year. Prepare schedules of the Governing Board and its committee meeting dates for every financial year. Arrange venues and logistics for the meetings of the Governing Board and its committees. Arrange appointments for the Chairperson and Governing Board members regarding official business of the LOCMA. Keep filing systems for verification to internal and external auditors upon request. Provide documents for verification to internal and external auditors upon request. Keep the pecuniary interests register in respect of the Governing Board members. Have declaration of interest forms completed by the Governing Board members and all employees attending the meetings of the Governing Board and its committees. Provide administrative support regarding the completion of claims by the Governing Board members in respect of attendance of Governing Board and committee meetings and events. Perform other committee work on request, such as for MANCO, REMCO, etc.