Vacancy Details

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Job Summary

Post

Reference No.

Branch

Directorate

Salary

Center

Post level

Application Closing Date

Enquiries

Requirements and Expectations

Requirements

A Senior/Grade 12 certificate.  Have knowledge / competencies of clerical functions, Knowledge of basic financial operating systems (SAP).  Knowledge and understanding of the legislative framework governing the Public Service.  Basic knowledge of problem solving and analysis.  A highly motivated individual with good time-management and organisational skills.  Excellent interpersonal and communication skills are required to deal with people at all levels in the Department and the incumbent must have skill in the use of computer applications such as MS Word, Excel, Outlook, and PowerPoint.  Have accountability and ethical conduct.  Teamwork and flexibility. Communication skills, verbal and written. Client orientation and customer focus.

Duties

Render general clerical support services to the Director and the officials within the Directorate.  Keep and maintain the incoming and outgoing registers in the Directorate.  Receive and respond to queries timeously. Receive and deliver documents for the Directorate as and when required. Maintain the filing system for the Directorate.  Make photocopies and receive or send facsimiles.  Type letters and / or other correspondences when required. Provide supply chain management support services within the Directorate.  Complete procurement forms / capture purchase requisition on SAP system for purchasing of standards office items, drums, toners, stationery, IT equipment etc.  Collect and control all received standards office items, drums, toners, stationery, IT equipment. Liaise with internal and external stakeholders in relation to procurement of goods and services.  Receive and verify delivered goods / services for the Directorate.  Stock control of offices stationery.  Keep and maintain the asset register of the Directorate.  Provide support in arranging travelling and accommodation requests if or when required. Provide financial administration support services in the Directorate.  Check correctness of subsistence and travel claims of officials and submit to the manager for approval.  Receive, verify and process invoices for payment.