Vacancy Details

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Job Summary

Post

Reference No.

Branch

Directorate

Salary

Center

Post level

Application Closing Date

Enquiries

Requirements and Expectations

Requirements

A secretarial diploma or relevant qualification.  Three (3) to five (5) years of experience in rendering support services to senior management.  The disclosure of a valid, unexpired driver's license.  Excellent computer literacy skills.  Advanced proficiency in the Microsoft Office suite.  Good office management skills (document tracking, storage, and retrieval system).  Sound organizational skills.  High level of reliability. Ability to act with tact and discretion.  Ability to research and analyze documents and situations.  Good grooming and presentation skills.  Self-management and motivation.  Knowledge of the dispute resolution process.  Knowledge of basic financial management and knowledge of relevant legislation skills.  The successful candidate must be highly reliable, self-motivated, flexible, creative, client-focused, and quality-oriented. Excellent communication skills, both verbal and written.  Good accountability and ethical conduct.

Duties

Provide a secretary/receptionist support service to the CFO, which includes the following: Act as the primary point of contact for the CFO, handling inquiries and correspondence; manage the CFO’s calendar, schedule meetings, and coordinate appointments with internal and external stakeholders; and assist in preparing reports, presentations, and documents for meetings, ensuring accuracy and professionalism. Provide a clerical support service to the CFO, which entails the following: Liaise with travel agencies to make travel arrangements, process travel and subsistence claims of the office, process all invoices that emanate from the activities of the work of the CFO, record minutes of meetings of the CFO where required, draft routine correspondence and reports, file documents for the CFO and the office, administer matters like the leave registers and telephone accounts, and handle the procurement of standard items like stationery.